We will update this page frequently as new information is available, so please check back often.
DELEGATES MUST HAVE A PHOTO ID TO CHECK IN AND TO VOTE.
Official Convention Call
Time and Location
Date: Saturday, May 19th, 2018
Time: Registration starts at 8:00 a.m. Convention begins at 10:00 a.m.
Location: James Madison University Convocation Center, Harrisonburg, Virginia
Delegates may park in lots designated Convo A, Convo B, Convo D and Convo E. Convo C is reserved and requires a pass to enter. Reserved ADA parking can be found near the building in Convo B and E.
Lots R-10 and R-11 are overflow parking. From the I-81 exit 245, turn onto Port Republic Road as if you are driving to the Convocation Center. However, instead of turning left at the light onto Forest Hill Road, turn right. Shuttle service will begin at 8:30 a.m.
Information for Delegates
DELEGATES MUST HAVE A PHOTO ID TO CHECK IN AND TO VOTE. Photo IDs must be ones that can legally be used to vote in Virginia primary and general elections. Click here to see a complete list of acceptable ID.
FOOD: Delegates who turned in the $20 voluntary contribution prior to May 1st and who told their unit chair which type of sandwich they want will receive a ticket when they check in at registration. The ticket will be color-coded to indicate which type of sandwich was ordered. At the appropriate time, take the ticket to the “meals area” to get your box lunch.
CONCESSIONS: JMU will NOT allow food to be brought into the Convocation Center except as noted below. (Sixth District has no control over this policy.) JMU will have all of their concession stands within the building open for the duration of the convention. Delegates will be able to bring in a sealed bottle of water and a small snack. Snacks for children will be allowed. No outside food (fast-food meals, homemade sandwiches, etc.) may be brought into the Center. Click here to see the menu items and prices that will be available in the concession stands (per JMU).
Please note: Individuals who need specialized meals to accommodate underlying health condition are permitted to bring those meals into the facility under either of two conditions. 1) Contact your unit chair and tell him/her the nature of your dietetic need so that your name can be added to a list that will be available when you enter the building so that security will know that your food is necessary, or 2) bring written documentation from a health care provider verifying your dietetic need and present the documentation at the door.
SECURITY: As delegates enter the building, JMU will search bags to check for weapons and other dangerous items. If they find impermissible food during the search, it will be confiscated.
BUILDING ENTRY: Everyone will need to enter the building in the area set aside for Registration/Delegate check-in. Because Registration tables will be set up alphabetically by Republican unit, delegates from Amherst, Augusta, Bath, Bedford, Botetourt, Harrisonburg, Highland and Lynchburg should enter the building through Door C. Waynesboro will share a registration check-in location with Bath & Highland so delegates from Waynesboro should also use Door C. Delegates from Page, Roanoke City, Roanoke County, Rockbridge, Rockingham, Shenandoah, Staunton & Warren should use Door D. All guests should use Door D, as their registration table will be located in the corner by the ticket counter. PHOTO ID IS REQUIRED FOR CHECK-IN AND FOR VOTING. – Click here to see a complete list of acceptable ID.
UNIT SEATING CHART – Click here to see a chart of where various units will be seated in the Convocation Center. – The aisle between the 100 sections and the 200 sections is the mezzanine/ground level. There are stairs and a ramp (next to section 118) that go down to the floor/stage level. This chart is approximate and subject to modification.
ADA SEATING is available. Those needing such seating should ask an usher for directions. Delegates sitting in ADA seating are responsible for letting their unit chairs know they are there so that the unit chairs can bring them ballots at the appropriate times. Where possible, ADA delegates will be seated with or near their units.
SERVICE ANIMALS: JMU has a formal policy on animals. The parts of that policy that relate to our event prohibit individuals from bringing animals, including pets and “assistance animals,” into any “controlled space” such as the Convocation Center where we will be meeting. SERVICE ANIMALS are exempted from that rule. Service animals are defined as “Any dog… specifically trained to do work or perform tasks for the benefit of and to accommodate the functional needs of an individual with a disability.” The service animal must be personally supervised by the handler, and the handler must retain full control of the animal at all times. Animals may not be tied or tethered to any university property. Animals must not be allowed to disrupt or interfere with convention activities. – Click here to review JMU’s complete policy concerning “Animals on University Property.”
Guests and Media
MEMBERS OF THE MEDIA are asked to contact secretary@6thDistrictGOP.org prior to May 19th to expedite your check-in and to make sure that we can accommodate your space and technical needs. Upon arrival, members of the media will need to go to the Guest/Media table to pick up your credentials. (Please enter the building through Door D.) Media teams will set up on the mezzanine level in the purple seats to the left of the floor (when looking from the stage). Each media outlet shall have no more than two representatives in the convention delegate areas at any one time, and members of the media shall not bring any equipment into the convention delegation area other than hand held equipment which is not tethered by cables.
GUESTS will need to register at the Guest/Media table in the registration area. (Please enter the building through Door D.) Guests will sit in the purple seats in the convention area (Sections 314, 315, 316, 317, and 318). Guests are NOT allowed in the delegate seating area except as specified in the Convention Rules. Guests are reminded that appropriate demeanor and dress are required of everyone attending the convention. Disruptive actions may result in expulsion from the convention.
CHILDREN will be allowed to sit with their parents who are delegates in the delegate seating area (gold seat area and floor seating) as authorized by the Rules of the Convention.
Information from the preliminary committees will be posted as it becomes available.
- Procedures for Certifying or Denying a Delegate
- Letter to Delegates Whose Certification Has Been Challenged
- Sample Statement